How to Protect your Electronic Medical Records and Stay off the HHS “Wall of Shame”

Posted December 13, 2011
According to the Department of Health and Human Services, nearly 7.9M health records have been exposed with theft reported as the number one reason for breached data. Lost electronic or paper records, as well as improper disposal, unauthorized access or use, and human error are now starting to play greater roles. What is worse is that the trend is growing. <READ MORE

Backing up your Advanced Data Systems Medic Rx Software

Posted October 27, 2011
If your healthcare facility is using Advanced Data Systems (ADS) Medic Rx Software, it is critical that you perform backups of the data files and the program files which are stored in separate directories. Effectively and consistently performing these backups will ensure your electronic Rx/medical records are safe. If you are not certain this data is being backed up, please contact Proven Backup or Advanced Data Systems (ADS) to ensure your electronic medical data is safe.

Here are the steps your healthcare practice should follow if you are using Proven Backup for offsite backup of your ADS Medic Rx Software: <READ MORE

Data backup is Only as Good as its Technical Support

Posted October 6, 2011
Results from a recent study indicated that technical support was the most important factor when selecting a data backup solution. With all the data being generated from newly implemented EMR services and the advancements of technology, many practices are overwhelmed and thereby less likely to closely monitor the success of their data backups. Additionally, when there are failures, no one wants to fill out forms or try to reach someone for help.

Proven Backup is the only online backup service which includes proactive, hands on backup management. Our experienced medical IT technicians continuously analyze all backup logs, and ensure your backups are always working and error-free.

• We can, with your guidance, perform the initial setup of Proven Backup.
• If there’s a failure, our technicians research and fix the issue. Some companies sell you software that informs you of the failure and expects you to address the issue yourself.
• If there’s a need for data restoration, we actively facilitate the restoration process.
• Proven Backup automatically performs all necessary housekeeping tasks such as obsolete data file removal, data integrity checking, user storage information rebuilding and log file cleanup.

9/11 Threats – What it Means for Your Practice

Posted September 9, 2011
The news is filled with articles about the threat of another attack on the U.S. on 9/11/11 –here’s one of many - http://on.wsj.com/nCwv1Y. While no one knows for sure if it will really happen, it certainly can’t hurt to prepare your practice for the worst. Are all of your digital records (patient EMR data, X-rays, radiology, dental, PACS, and billing files) securely backed-up in a remote location? Do you know how to access them if needed?

Protect your medical practice from any potential disaster and unnecessary downtime. ProvenBackup is an easy to install backup system. It is as simple as “set it and forget it”. That way you don’t have to do anything different when time is critical.

Earthquakes, Hurricanes, and Tornadoes– OH MY!

Posted August 29, 2011
The recent unusual natural events like the East coast earthquake and Hurricane Irene reminds us that unexpected disasters do happen. That is why every medical practice and healthcare facility needs a solid and reliable method to protect and secure all data records (everything from patient EMR data, billing records, etc.).
<READ MORE

Ten Things to Look for in an Offsite Backup Provider

posted August 18, 2011
According to TechRepublic.com, Proven Backup meets the grade if you consider the 10 criteria they suggest for measuring the qualtity of a backup service provider. To quote TechRebublic, "not all offsite backup services are created equal". Proven Backup not only meets the criteria listed but goes above and beyond with hands-on, proactive backup management - the only medical records backup service which does this. While many online backup companies may offer a medical record backup and retrieval technology that works, nothing is easier than letting us do the work for you!

http://www.techrepublic.com/blog/10things/10-things-to-look-for-in-an-offsite-backup-provider/285

Recommended Backups for Your NextGen Server

posted June 29, 2011
The most critical portion of NextGen requiring a backup is the NextGen SQL database. The database can be backed up using MS SQL Server 2000 or 2005/2008.

1. Before performing the backup, first you must verify that you are connected to the correct NextGen database and environment. A detailed process for this is documented in NextGen’s White Paper – “NextGen® Database SQL Server Backup” (attached).
2. Once this has been verified, the backup process is slightly different for MS SQL 2005/2008 vs. MS SQL 2000. A detailed process for both SQL versions is documented in NextGen’s White Paper – “NextGen® Database SQL Server Backup” (attached). Your healthcare facility should backup the NextGen database on a daily basis.

If you have questions about performing the NextGen SQL database backup, contact NextGen or Proven Backup. The staff at Proven Backup would be more than happy to set up the backup for you.

HIPAA Law and Backups

posted June 7, 2011
Since the Health Insurance Portability and Accountability Act of 1996 (HIPAA), and then the Health Information Technology for Economic and Clinical Health (HITECH) Act in 1999, healthcare practices are required to implement contingency plans for securing patient information at all times. Contingency planning objectives include disaster recovery, electronic data storage and emergency operations procedures. <READ MORE

Recommended Backups for Your eClinicalWorks Server

posted May 4, 2011
If your healthcare facility is using eClinicalWorks EMR software, there are several data sources which need to be backed up to ensure your medical records are safe. If you are not certain this data is being backed up, please contact Proven Backup or eClinicalWorks to ensure these key data sources are being backed up:
<READ MORE

Increasing EMR/EHR adoption dictates greater need for secure, easy to use, offsite data backup processes

posted May 2, 2011
Despite early resistance, physicians, hospitals, and healthcare clinics are now beginning to implement EMRs (electronic medical records) into their practices and some of the first government HITECH act incentive checks have been issued. Several survey results show physician usage of EMR nearing 50%, and industry experts believe rapid adoption and upgrading activities in coming years. <READ MORE